Century Jobs

The Wildflower and Lighthouse Century rides enable the SLOBC to earn the money needed to support our club and make donations to local cycling organizations and activities. The willingness of our members and friends to volunteer for the rides make them possible.

In addition to the enjoyment of working together, all century volunteers receive a Ride T-Shirt and are invited to participate in the Pre-Ride and attend the Volunteer Banquet. Your choices are made when you volunteer. In addition, if your job does not fall on the day of the event, you can ride the event for free. Captains receive an additional reward.

Volunteer Process

Jobs & Resources

Use the Job Descriptions links below to jump to a specific job descriptions.
The Resources links on the right provide additional support information and documents.

Job Descriptions

Resources

Ride Chair

Email: wildflower-chair@slobc.org
Email: lighthouse-chair@slobc.org

Purpose

Lead the planning, goal setting, organization and administration of his/her event.

Chair Tasks

  • Review captain reports from past ride
  • Meet with the SLOBC Board to review and analyze previous event income and expenses and make financial decisions affecting for the next event: registration fees; clothing prices; BBQ and food; volunteer recognition elements; promotional giveaways.
  • Develop a Staffing Plan (organizational structure of captains and volunteers) and oversee the volunteer recruitment processes.
  • Establish the volunteer recognition elements for each job.
  • Recruit job positions needed for early planning.
  • Identify positions that require assistants to be mentored for assumption of that role in the future.
  • Hold meetings with Rest Stop Captains and Food Purchasing to plan ride theme and food as desired.
  • Work with captains to establish needed team positions
  • Communicate final Staffing Plan to Webmaster so volunteer information and sign-up web pages and database can be prepared for the volunteer process.
  • Establish captain report content guidelines
  • Assist/support captains as required
  • Do community outreach and coordination to engage the public, State and municipalities or designate club volunteers to represent the club
  • Accept or delegate duties unplanned or unforeseen

Site Coordinator

Assist the ride chair and lead planning and logistics for the site (e.g., Creston, MBHS).

Tasks

  • Assist the ride Chair in planning
  • Develop site needs and plans
  • Identify and contact for music at the BBQ
  • Plan and see that start/finish signs and posters are ready for the event
  • Friday: Set up signs and posters for Ride Check-In
  • Friday/Saturday: Setup Start/Finish signs and decorations
  • Saturday: Setup signs and posters for BBQ
  • Saturday: Collect all signs and decorations and see that they are placed on the truck for return to the shed
  • Other tasks as defined

Photographer

Photograph event. Contact Ride Chair prior to volunteering.

Tasks

  • Photograph participants and volunteers
  • Photograph event for website and publicity
  • Prepare visual presentation for Volunteer Banquet (e.g., music, images, video)

Note: Photographer is reimbursed for mileage driven during assignment.

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Volunteer Coordinator

Email: wildflower-volunteer-coord@slobc.org
Email: lighthouse-volunteer-coord@slobc.org

Purpose

Facilitate the recruitment and sign-up of club members for century volunteer jobs

Tasks

  • Provide input to the design and function of digital sign-up forms
  • Place calls for century volunteers in appropriate editions of the newsletter
  • Make announcements at club meetings concerning volunteer needs
  • Assist members that do not have Internet connections to volunteer
  • Assist members when they have problems using the online volunteer form
  • Provide the Clothing Bagging Captain with a list of names, teams and t-shirt preferences
  • Provide the Pre-Ride Captain with participant numbers and route choices
  • Provide the Brunch Captain with attendee names and numbers and Gift choices
  • Recruit and register Bike mechanics

Bike Mechanics

Purpose

Provide bike repairs at the Wildflower and Lighthouse Centuries.

Tasks

Each century requires bike mechanics with the knowledge, tools and parts needed to provide brake, drive train and simple wheel repairs for century riders.

  • Setup at assigned location (e.g., start, rest stops)
  • Provide rider repairs during assigned time period

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Permits & Reservations

Purpose

To acquire the permits and reservations needed for the Wildflower and Lighthouse Centuries.

Tasks

  • County Public Works issues encroachment permits for sign placement
  • Caltrans issues encroachment permits for activities that take place within their Right of Way
  • Execute an agreement with CHP to patrol the routes
  • Arrange reservations with the County Parks Dept one year in advance
  • Reserve the Community Kitchen at the Morro Bay Community Center for cleanup
  • Reserve the South Bay Community Center in Los Osos for the volunteer brunch
  • Make added contacts as required
Wildflower
  • Creston Elementary through Atascadero Unified School District
  • Shandon High School through Shandon Unified School District
Lighthouse
  • Shamel Park in Cambria
  • City of Morro Bay
  • San Luis Coastal School District for Morro Bay High School
  • Caltrans for use of Cypress Point

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Clothing Coordinator

Email: clothing-coordinator@slobc.org

Purpose

Coordinate the solicitation, selection, design, production, ordering and delivery of clothing and promotional items for the Wildflower and Lighthouse Centuries.

Go to Clothing Coordinator for job description.

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Online Registration

Purpose

Setup the online registration for the Wildflower and Lighthouse Centuries.

Tasks

  • Coordinate activities Ride Chair, Clothing Coordinator, Treasurer and Webmaster
  • Work with service chosen to host the online registration
  • Enter needed information and images
  • Recruit and train team members to assist with Online Registration and Check-In

Webmaster

Public Site: Email: webmaster@slobc.org

Purpose

Update Wildflower and Lighthouse information on the club's public and private websites.

Tasks

  • Update ride information on public website
  • Update volunteer information on public website
  • Update volunteering page on member website and its database

Go to Webmaster for job description.

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Treasurer

Email: treasurer@slobc.org

Purpose

Provide Treasurer function for the Wildflower and Lighthouse Centuries.

Go to Treasurer for job description.

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Insurance

Email: insurance@slobc.org

Purpose

Obtain insurance certificates for the Wildflower and Lighthouse Centuries to cover the other agencies and businesses involved in putting on the rides.

Go to Insurance Coordinator for job description.

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Public Relations

Purpose

Prepare communications as needed for the Wildflower and Lighthouse Centuries.

Tasks

  • Prepare and mail notification letter to all agencies
  • Make presentation to local advisory councils notifying them of the event and requesting their help to get the word out
  • Prepare and email press releases to local newspapers
Wildflower
  • Shandon Advisory Council
  • Creston Advisory Body
  • Santa Margarita Area Advisory Council
  • Other?
Lighthouse
  • Morro Bay City Council
  • North Coast Advisory Council
  • Cayucos Citizens Advisory Council
  • Address Morro Bay Merchants Association and Morro Bay Biz Forum
  • Other?

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Waste Management

Purpose

Arrange for the delivery of Port-A-Potties and trash containers to all fixed century locations and plan recycling procedures.

Tasks

  • Coordinate with the Ride Chair and Rest Stop Captains to determine port-a-pottie and waste and recycling container needs and their locations
  • Develop plans that define the timing, number and placement of port-a-potties, hand washing facilities and trash and recycling containers at all fixed century locations
  • Develop rules and procedures for recycling
  • Contact suppliers for estimates and contract with a supplier for the specified services
  • Provide recycling instructions and training for recycling monitors
  • Visit rest stops on the day of the event to oversee recycling process as needed

Recycling Monitors

Purpose

Monitor recycling at rest stops.

Tasks

  • See that each type of waste is put in corect containers
  • See that collected waste is transfered to appropriate final destination

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Clothing Preparation

Purpose

Prepare clothing for distribution to volunteers, rider pre-orders and clothing sales.

Captain

The captain must have access to a lockable space during the month of February or September to store about twenty-four 3' x 2' x 2' boxes of clothing and accommodate three 6' x 3' tables and six people for the bagging and boxing process (e.g., single car garage).

Tasks

  • Coordinate with the Clothing Coordinator, Volunteer Coordinator and Pre-Registration to acquire clothing distribution names, numbers, items and sizes
  • Manipulate spreadsheets, print labels and maintain email communications
  • Plan the organization and work schedule for the bagging and boxing teams
  • Receive clothing from the Clothing Coordinator
  • Deliver volunteer clothing to the Thursday Volunteer Meeting
  • Captains that want their clothing before the Thursday Volunteer Meeting must coordinate with Clothing Preparation Captain to pickup their items in advance
  • Deliver pre-ordered clothing and sales clothing to registration and sales Friday afternoon at lease one hour before registration opens

Clothing Bagging

The job requires standing for a few hours, reading labels and moving bags and boxes of clothing one weekend afternoon in February or September.

Team Member Tasks

  • Fold T-shirts
  • Labeling clothing items for volunteers
  • Organizing jerseys and T-shirts into boxes and bags
  • Document inventory

Clothing Boxing

The job requires standing for a few hours, reading labels and moving bags and boxes of clothing one weekend afternoon in the middle of February or September.

Team Member Tasks

  • Packaging and labeling pre-ordered clothing for riders
  • Organizing jerseys and T-shirts into boxes and bags
  • Documenting inventory

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Pre-Ride

Purpose

Provide rest stops and SAG so that Century Volunteers have an opportunity to do the century ride the Saturday before the event.

Captain

  • Plan, organize and administration of the event.
  • Coordinate with volunteers in planning the event
  • Define and develop a schedule for tasks to be completed
  • Assign tasks to team members
  • Provide email and newsletter reminders to all volunteers

Rest Stop Team Tasks

  • Be available from 8:00 AM to 4:00 PM on the day of the event or as assigned
  • Setup Rest Stop, prepare and serve food
  • Breakdown Rest Stop and deliver food and materials as assigned

SAG Team Tasks

  • Be available from 8:00 AM to 4:00 PM on the day of the event or as assigned
  • Pickup materials at start, provide SAG support, return materials as assigned

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Course Marking

Purpose

Place signs and arrows to announce the ride and direct riders around the course and meet Caltrans requirements.

Captain

  • Plan sign placement and create a sign location map and plan that together show and describe the location of all signs
  • Provide maps to Permits & Reservations Coordinator and Logistics Captain
  • Order new signs and course arrows as required
  • Plan the work assignment for each team
  • Gather and organize the signs needed by each team
  • Lead one of the two sign and arrow teams
  • Report any unexpected route hazards to the Ride Chair

Assistant Tasks

  • Meet with the captain to review the work plan before the work day
  • Be a member and the leader of the second sign and arrow team
  • Provide suggestions to the captain for improving the plan

Team Member Tasks

  • Work Friday before the ride for a period of 4 to 6 hours
  • Place arrows on pavement for all turns
  • Place directional and safety signs based on the plan
  • Wire Caltrans signs to existing posts based on the plan
  • Inspect the roadway and report any unexpected route hazards to the captain
  • Team members that drive are reimbursed for mileage incurred while marking the course

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Registration Check-In

Purpose

To check-in registered riders and handout rider identifiers, ride materials and pre-ordered clothing.

Captain

  • Plan registration setup and procedures
  • Plan the pickup and delivery of snacks, drinks, tables and other registration materials and equipment to registration. Coordinate with Clothing Sales
  • Identify a team member to rent and drive a truck as needed

Team Member Tasks

  • Team members must be able to read small text and hear and communicate in a noisy environment
  • Wildflower Friday Check-In setup begins at 4:00 PM
    Wildflower Friday Check-In hours are 5:00 PM to 8:00 PM
  • Lighthouse Friday Check-In setup begins at 3:00 PM
    Lighthouse Friday Check-In hours are 4:00 PM to 7:00 PM
  • Saturday Check-In setup begins at 6:00 AM
    Saturday Check-In hours are 6:30 AM to 9:00 AM
  • Setup tables and signage and organize boxes of pre-ordered clothing
    Distribute check-in lists, waivers, rider identifiers (e.g., wristbands), and route slips
  • All riders must show photo ID and sign the waiver
    Give each registrant their identification wristband and route slip
    Hand out pre-ordered clothing
    Hand out patches and silicone wristband
  • Put away registration materials
  • Take down registration and organize for loading on the truck

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Clothing Sales

Purpose

Sell clothing to riders attending the century ride.

Captain

  • Plan and organize clothing sales setup and team assignments
  • Plan the pickup and delivery of clothing sales materials and tables from storage to sales.
  • Mail any prepaid clothing items not claimed during registration
  • Record and provide sales income to treasurer

Clothing Sales Team Tasks

  • Setup sales area and organize clothing
  • Sell clothing:
    Friday from 3:00 to 8:00 PM (during registration)
    Saturday from 6:15 to 9:00 AM (during registration)
    Saturday from 1:00 to 4:00 PM (based on stock)
  • Prepare prepaid clothing items not claimed during registration for mailing
  • Do inventory of unsold clothing and give inventory and clothing to Clothing Coordinator
  • Take down sales and organize for loading on the truck

Clothing Mailing Tasks

  • Coordinate with Clothing Preparation for address labels
  • Prepare prepaid clothing items not claimed during registration for mailing
  • Mail all clothing not picked up.

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Course Marshals

Purpose

Course Marshals warn century riders about and direct them through critical course intersections and possible road hazards.

Captain

  • Create a plan for the assignment of team members and their lunch breaks
  • Acquire and distribute course marshal materials and equipment to team members

Team Member Tasks

  • Work in pairs at a prescribed station during defined time period adjusting for last riders
  • Use signs, flags, hand jesters and/or your voice to communicate safety issues and directions to century riders

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Logistics

Purpose

Provide assistance to riders during the ride and maintain ride communications.

Captain

  • Recruit HAM operators as needed and provide their information to the Volunteer Coordinator.
  • Assign responsibilities and coordinate HAM, SAG and Response volunteers.
  • Develop informational handouts that communicate job responsibilities and procedures to HAM, SAG and Response team members.
  • Consult with HAM volunteers to develop a communications plan for the ride.
  • Convene a Safety meeting the includes the Logistics, Course Marking, and Course Monitors Captains and the Ride Chair prior to the ride to coordinate and identify issues that need to be addressed in preparation for the upcoming ride.
  • Monitor the weather as the ride nears and develop a plan for meeting weather contingencies.
  • Meet with HAM, SAG and Response volunteers during the Volunteer Meeting to review responsibilities and procedures, hand out equipment and present contingency plans.
  • Oversee the HAM, SAG and Response Teams on the day of the ride and respond to situations as they arise.
  • Provide SAG functions as possible during the ride.

Note: Logistics Captain is reimbursed for mileage driven during event.

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HAM Operators

Anyone operating an amateur radio MUST be licensed by the FCC. The SLOBC's events take place on the 2 meter radio band that is available to the entry level "Technician" license holder. Unlicensed personnel are NOT allowed to transmit on the amateur radio frequencies.

Information on licensing can be found on the web at www.fcc.gov, www.arrl.org, and locally at www.w6nbc.com.

Requirements

  • Must be a licensed HAM operator
  • Review HAM Operator Information before Volunteer Meeting
  • Attend the Volunteer Meeting
  • Be available and in position as assigned between 7:00 a.m. and 5:00 p.m. on the day of the ride

Net Control HAM Tasks

  • Direct ride communications
  • Record communications as appropriate
  • Record names of riders transported to the ride beginning or a hospital
  • Keep track of Logistics Captain, SAG and Response unit locations and activities

Rest Stop HAM Tasks

  • Establish communication with the Net Control
  • Communicate with the Rest Stop Captain
  • Communicate rest stop and rider needs to Net Control
  • Communicate when the first riders arrive to Net Control
  • Communicate when the last riders arrive to Net Control
  • Communicate the end of transmission to Net Control
  • Return equipment to Communications Net Control

SAG & Response HAM Tasks

  • Establish communication with the Net Control
  • Keep Net Control informed as to your location, direction and activities
  • Inform Net Control when leaving and returning to the air
  • Inform Net Control of the names of riders transported
  • Inform Net Control of accident locations and rider names
  • Inform Net Control of number and location of last riders if you have sweep assignment
  • Inform Rest Stop Captain and HAM when the last riders have arrived if you have sweep assignment.

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SAG Drivers

Requirements

  • Have a vehicle that can carry two or three bikes and riders in addition to themselves and a HAM operator.
  • Review SAG Driver Information before Volunteer Meeting
  • Attend the Volunteer Meeting.
  • Be available as assigned between 7:00 a.m. and 5:00 p.m. on the day of the ride.
  • Know how to change tires and tubes (basic bike repair knowledge is desirable).

Tasks

  • Check in at Net Control before beginning assignment
  • Maintain route assignment unless instructed to change by the Logistics Captain
  • Help riders including providing tires and tubes, fixing flats, etc.
  • Transport riders as needed
  • Fill out incident report for all accidents attended
  • Stop at rest stops and check in with Rest Stop Captain and HAM
  • If assigned Sweep, notify the Rest Stop Captain and HAM when the last riders arrive
  • If assigned Sweep, pick up SLOBC signs on the route swept
  • Complete SAG Driver Report and bring it to Net Control at end of assignment
  • Bring SAG and HAM equipment and to Net Control at end of assignment.

Note: SAG drivers are reimbursed for mileage driven during assignment.

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Leftover Food & Response

Purpose

Support rest stop food and water needs during event and collect and distribute leftover food at the end of the event.

Requirements

  • Be comfortable driving a small van or truck
  • Be available between 9:00 a.m. and 6:00 p.m. on the day of the ride

Tasks

  • Coordinate with Food ordering captain for vehicle and water supply
  • Research and identify organization(s) to receive the leftover food and coordinate delivery time(s)
  • Pickup truck as scheduled
  • Transport water, food, etc. to and between rest stops during event as required
  • Setup emergency water stop as needed
  • Collect leftover food as each rest stop closes or from rest stop trucks
  • Deliver leftover food to the organization(s) as planned
  • Return truck

Response HAM

  • Provide HAM Communications
  • Coordinate with Logistics Captain for HAM equipment and proceedures
  • Check in at Net Control before beginning assignment
  • Bring HAM equipment and materials to Net Control at end of assignment
  • Assist Response Captain

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SAG & First Aid Supplies

Purpose

Maintain and restock SAG Boxes and First Aid Kits and deliver them to the Volunteer Meeting along with the club's HAM radios.

Tasks

  • Store SLOBC HAM radios (10), Captain's SAG and First Aid boxes and SAG and First Aid supplies at volunteer's home
  • Pickup SAG Boxes and First Aid Kits from storage before the Pre-Ride and leave enough complete SAG Boxes and First Aid Kits for the Pre-Ride
  • Inventory and acquire items needed to restock SAG Boxes and First Aid Kits
  • Pickup SAG Boxes and First Aid Kits from storage after Pre-Ride
  • Inspect SAG Boxes after Pre-Ride and restock as required
  • Inspect First Aid Kits after Pre-Ride and restock as required
  • Distribute SAG Boxes and HAM Radios to the SAGs at the volunteer meeting
  • Distribute First Aid Kits to rest stop captains and SAGs at the volunteer meeting

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Food Ordering

Purpose

Acquire and distribute food to rest stops.

Captain

  • Coordinate with the Ride Chair and Rest Stop Captains to identify food and supplies needed for the ride
  • Coordinate with Assistant Ride Chair concerning truck needs and time-line
  • Inventory supplies stored in shed and determine additional quantities needed to meet ride requirements.
  • Prepare orders for each of the food and supply vendors and email or deliver to the vendors
  • Purchase nonperishable food and supplies and deposit them in the shed
  • Arrange a food and supply pickup schedule with the truck drivers and the food stop captains
  • Organize and supervise sorting and loading of supplies at the storage sheds and Von's
  • Coordinate the repair or replacement of damaged equipment

Truck Driver Tasks

  • Coordinate with Assistant Ride Chair concerning truck pickup and return
  • Drive trucks to the food and supply distribution locations and assist with loading trucks
  • Deliver food and supplies to the Lunch Stop
  • Reload truck at the Lunch Stop and Start with supplies that will be returned to storage
  • Deliver truck to Clean Up on Sunday
  • Capable of repeatedly lifting up to 45 pounds

Truck Loader Tasks

  • Assist with sorting and loading supplies onto trucks as directed by Food Ordering Captain
  • Capable of repeatedly lifting 25 to 45 pounds
  • Morning shift approximately 8:00 AM to 1:00 PM
  • Afternoon shift approximately 11:00 AM to 4:00 PM

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Rest Stops

Purpose

Provide food and liquids to riders at points along ride routes.

Captain

  • Coordinate with the Ride Chair and Food Ordering Captain to plan food and drink to be offered at each stop
  • Coordinate with Assistant Ride Chair concerning truck needs and time line
  • Develop a layout for your rest stop and a list of the needed materials and supplies (tents, tables, etc.)
  • Develop an operational plan for the rest stop that identifies tasks, the number of volunteers needed to complete the tasks and work schedules
  • Communicate with team members to thank them and ensure they understand their tasks
  • Plan the pickup and delivery of food, tents, tables and other materials and equipment to stop location
  • Identify a team member to drive the truck as needed
  • Mark and report any damaged equipment to the Food Ordering Captain

Team Member Tasks

  • Work period will vary from 3 to 5 hours depending on the stop and will generally fall between 7:00 AM and 4:00 PM depending on the rest stop schedule.
  • Tasks include setting up tables and tents, cutting up and preparing food items and breaking down the site.
  • Should be able to carry, setup and breakdown tables and pop-up tents with the help of another person.
  • Lifting

  • Capable of repeatedly lifting 25 to 45 pounds.

Early & Late Teams

Some rest stops require early and late teams because of the number of riders and the time they are open.

  • Early teams start an hour before the rest stop opens and are responsible for setting up and then operating the stop.
  • Late teams start as defined by the Captain and are responsible for operating the rest stop and then its take down and cleanup.

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Clean Up

Purpose

Clean, organize and systematically store club equipment and materials used for the Wildflower or Lighthouse Century ride.

Cleanup Captain

  • Coordinate with Permits & Reservations concerning the location of the cleanup (Morro Bay Community Center, 1001 Kennedy Way, Morro Bay)
  • Establish the size of the team in coordination with the Ride Chair
  • Establish team member work schedules
  • Communicate with team members in advance to ensure they understand their tasks
  • Set aside and identify broken equipment and notify Food Ordering Captain

Team Member Tasks

The job will occur between about 8:00 am and Noon. Wear cloths that can get wet as you will be washing many items.

  • Unload trucks
  • Clean all items that are dirty
  • Categorize and sort everything in preparation for storage
  • Load trucks for transport to storage
  • Unload trucks and return equipment and materials to designated storage locations
  • Return the trucks to the rental agency

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Volunteer Banquet

Purpose

Plan, organize and execute a celebratory event to thank and honor the volunteers who worked on the Wildflower or Lighthouse Century ride.

Captain

  • Coordinate with Permits & Reservations concerning the details of the reservation (podium, microphone, table layout, etc.) for the facility (e.g., South Bay Community Center, 2180 Palisades Ave., Los Osos)
  • Coordinate with Ride Chair concerning any specific facility needs (podium, microphone, screen, data projector, etc.) are available to support planned presentations
  • Identify a caterer.
  • Work with the caterer to develop the menu and, establish the caterer's schedule
  • Establish team member work schedules
  • Communicate with team members to thank them and ensure they understand their tasks
  • Purchase and distribute gift certificates to the eligible volunteers that select this reward option
  • Purchase a gift for the Ride Chair and arrange for its presentation at the brunch
  • Develop decorating theme and purchase items needed in addition to those stored in the shed. Whenever possible, give decorations to participants to minimize need for storage.
  • Arrange for a sign-up table with name tags and a public address system including a podium, speakers and wireless microphone

Team Member Tasks

  • Pickup decorations form the shed
  • Decorate the facility prior to event
  • Arrange bike-parking area outside facility with directional signs
  • Clean up after event
  • Give away decorations, pick up/put away vases/decorations
  • Return club decorations to the shed
  • Clean up bike parking area

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