Clothing Sales
Deborah Abrecht

Team Size: 8

Before the Ride
•	Pick up Captain’s Folder and read all materials
•	Contact all volunteers 3 months and 2 months in advance confirm interest
•	Contact volunteers one month in advance in to assign shifts
•	Coordinate with the Boxing Captain to confirm the delivery of all clothing to sales
•	Request $300 check from Treasurer

Volunteer Meeting
•	Pick up t-shirts for all volunteers

Friday Morning
•	Get cash for cash box ($5s and $10s)
•	Pick up supplies & equipment from shed in Los Osos at 9 a.m.
•	Be sure that supplies include pre-paid mailing envelopes and return address labels
•	Bring at least 4 poster boards for signs, 4 hangers for display, duct tape, name tags, etc. if not included in supply box

Friday Afternoon
•	Arrive at MBHS at 3:00 p.m.
•	Have volunteers arrive at 3:00 p.m. to help set up tables against the stage
•	Receive clothing from Clothing Boxing Captain at 3:00
•	Organize jerseys and t-shirts by size and sex along the tables. Make small signs to place on boxes/bags above each box/bag of clothing indicating sizes
•	Make 2 posters indicating that jerseys and t-shirts are for sale inside
•	Sell from 3:30 to 7:00 p.m.
•	Coordinate with Registration to order pizza for volunteers
•	Get BBQ tickets for volunteers from Registration
•	Leave clothing in cafeteria overnight
•	Take cash box, remove excess money and checks before return on Saturday a.m.

Saturday
•	Arrive at MBHS by 6 a.m. with cash box
•	Straighten clothing and check for correct sizes in boxes (may be a mess after Friday night)
•	Volunteers work from 6:30 to 9 a.m.
•	Get extra BBQ wristbands from Registration for all volunteers who need them
•	Captain remains in sales area to prepare mailers for riders who did not pick up their clothing. List of names and clothing to be mailed provided by Registration.
•	Afternoon volunteer shifts begins at 1 p.m. Be sure to schedule volunteers who can pack-up and move boxes of clothing and tables.
•	30 minutes before closing, have volunteers complete inventory forms provided by club’s clothing coordinator or clothing bagging captain
•	Consolidate all remaining clothing in boxes for transportation

After the Ride
•	Prepare captain’s report
•	Mail unclaimed clothing using prepaid mailing envelopes and other mailers
•	Count money and checks. Prepare financial statement for captain’s report. Give cash
•	and checks to treasurer.
•	Complete reimbursement form for mailing unclaimed clothing and give to treasurer
•	Turn in Captain’s Folder

Unwritten Rules
•	Clothing Sales MAY NOT set aside clothing for club members to purchase at club member prices. Club members must pay full price for clothing purchased between order period and Volunteer Brunch. Club member prices are available at and after the Volunteer Brunch. I recommend that this policy be added to the website as additional information for club members who wish to purchase club clothing.
•	Riders may exchange clothing they’ve purchased for a different size. However, no refunds are offered. Someone exchanging a short-sleeved t-shirt for a long-sleeved t-shirt must pay the additional cost.

Recommended Changes
•	Friday night is extremely busy. I recommend that Clothing Sales open by 3:30 p.m. or as soon as clothing is organized for sale on Friday. Riders can purchase jerseys and t-shirts while waiting for Registration to open.
•	I recommend that the club purchase printed signs that say, “Jerseys and T-Shirts FOR SALE inside.”

Additional Comments
•	Friday night is very busy and requires volunteers who are both good with people and can work quickly. 
•	Saturday morning is slow and requires only one competent volunteer, plus the captain.
•	Saturday afternoon requires two volunteers who can lift boxes of clothing and move folding tables.
•	I believe that Clothing Sales could close at 4 p.m. on Saturday. There were very few sales after 4 p.m.
•	There were no sales between 9 a.m. and 2:30 p.m. on Saturday. I recommend that the club find a volunteer to stay with the clothing during that time to provide the captain time for a break!!!!
•	Volunteers must get their t-shirts and other clothing from the captains of their jobs. They may not ask for them from Clothing Sales.