Food Ordering
Craig Armstrong

Team Size: 1

Approximate Food Ordering Timeline 

Timeline	Task Description
8 weeks	Find out how many riders are signed up for the ride and compare to last year's count.
8 Weeks	Retrieve rest stop captains' reports from previous year (Ride chair should have reports)
8 Weeks	Update food & supply spreadsheets using the rest stop captains' comments from previous year
7 Weeks	E-mail revised spreadsheets to rest stop captains
6 Weeks	Food related volunteer meeting; review spread sheets with rest stop captains.
6 Weeks	Update spreadsheets based on input from rest stop captains.
6 Weeks	Inventory storage sheds
6 Weeks	Send out an email reminding club members that the shed has been inventoried and that they
should contact the food captain if they plan to remove any of the inventory items from the shed.
6 Weeks	Review pre-ride food and supply requirements with pre-ride captain.
5 Weeks	Update spreadsheets with counts from shed inventory
5 Weeks	Fill out order forms for each of the food and supply vendors
4 Weeks	Deliver or email orders to food and supply vendors
1-3 Weeks	Pick up nonperishable food and supplies (paper products, jams, mustard, peanut butter etc.) 
and deposit in storage shed
3 weeks	Contact truck captain and determine schedule for Friday, Saturday, and Sunday of ride weekend
3 weeks	Arrange food and supply pickup schedule with the rest stop captains
TBD		Take ice chests (usually 7 units) to salad vendor in North County 
2 Weeks	Follow-up on the food orders with the food & supply vendors
2 Weeks	Prepay for items such as salads, cookies  etc. to save time on food fight day. It’s easier to have 
things delivered or have other volunteers pick things up if they are already paid for.
Ride week	Check or make last minute checklist
2 Days		Volunteer meeting; meet with truck loaders & drivers to review schedule and answer any 
questions
1 Day		See Friday's truck loading schedule 
Day of Ride	You can stop stressing now

Week after Ride	
Go through supplies returned to the shed and organize supplies for next ride. Cull out opened food containers and partially used packages of supplies that have been significantly depleted; donate those to Prado Day Center or a comparable charity.